https://wiki.nbi.ku.dk/w/bohrarchive/api.php?action=feedcontributions&feedformat=atom&user=AaserudBohrarchive - User contributions [en]2026-04-06T04:08:09ZUser contributionsMediaWiki 1.43.8https://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=64NBA Archon News2012-02-05T15:10:55Z<p>Aaserud: /* BPP */</p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned document is indicated by a green arrow to the right of the item specification, which can be clicked on for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.<br />
== BPC ==<br />
2011-01-30: Most of the letters in the "Correspondence" series in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=12 Bohr Private Correspondence] have been scanned and made available to researchers having a user ID and password. For technical reasons, the documents are not yet accessible by means of the common green arrow to the right of the item specification. Instead, there is a "Link" beside the "Document" field for each item. This is also the case for the "Occasions/Topics" series, but this is just a preparatory measure, and these links does not yet work. Since not all documents even in the "Correspondence" series have been scanned, and since the naming of the documents are yet to be checked, please contact the NBA if you encounter an error message when trying to link to a scanned document in this series. We may then correct the link, for the benefit of each of us.<br />
== BPP ==<br />
2011-04-14: All previous black-and-white pdf files have been exchanged with color files. In addition to being in color, the new files will have exactly the same size as the original documents when printed out in 100 per cent size (in contrast to earlier, when they were tiny). The new files occupy about ten times more space on our server than the earlier ones, which makes it take noticeably longer to upload them. The possibility exists that, in time, we may exchange the color files for black-and-white files. We would appreciate any comments about pros and cons with regard to using the new files.<br />
<br />
2012-02-05: A project has been begun to exchange the color pdf files with new black-and-white pdf files, manually edited for contrast. In the next several month, some of the files will be in black-and-white and some in color. The new black-and-white files are an order of magnitude smaller and can hence be accessed much faster, especially from slow connections. Because of the stronger contrast, they will also be more easily readable in many cases.<br />
<br />
== Watermarks ==<br />
2011-06-19: A "watermark" with the text "Niels Bohr Archive, Copenhagen" has been placed on all scanned documents (at bottom, centered), for easier identification by users.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=63NBA Archon News2011-06-20T13:06:09Z<p>Aaserud: </p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned document is indicated by a green arrow to the right of the item specification, which can be clicked on for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.<br />
== BPC ==<br />
2011-01-30: Most of the letters in the "Correspondence" series in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=12 Bohr Private Correspondence] have been scanned and made available to researchers having a user ID and password. For technical reasons, the documents are not yet accessible by means of the common green arrow to the right of the item specification. Instead, there is a "Link" beside the "Document" field for each item. This is also the case for the "Occasions/Topics" series, but this is just a preparatory measure, and these links does not yet work. Since not all documents even in the "Correspondence" series have been scanned, and since the naming of the documents are yet to be checked, please contact the NBA if you encounter an error message when trying to link to a scanned document in this series. We may then correct the link, for the benefit of each of us.<br />
== BPP ==<br />
2011-04-14: All previous black-and-white pdf files have been exchanged with color files. In addition to being in color, the new files will have exactly the same size as the original documents when printed out in 100 per cent size (in contrast to earlier, when they were tiny). The new files take up about ten times more space on our server than the earlier ones, which makes it take noticeably longer to upload them. The possibility exists that, in time, we may exchange the color files for black-and-white files. We would appreciate any comments about pros and cons with regard to using the new files.<br />
== Watermarks ==<br />
2011-06-19: A "watermark" with the text "Niels Bohr Archive, Copenhagen" has been placed on all scanned documents (at bottom, centered), for easier identification by users.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=62NBA Archon News2011-04-15T09:33:54Z<p>Aaserud: </p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned document is indicated by a green arrow to the right of the item specification, which can be clicked on for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.<br />
== BPC ==<br />
2011-01-30: Most of the letters in the "Correspondence" series in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=12 Bohr Private Correspondence] have been scanned and made available to researchers having a user ID and password. For technical reasons, the documents are not yet accessible by means of the common green arrow to the right of the item specification. Instead, there is a "Link" beside the "Document" field for each item. This is also the case for the "Occasions/Topics" series, but this is just a preparatory measure, and these links does not yet work. Since not all documents even in the "Correspondence" series have been scanned, and since the naming of the documents are yet to be checked, please contact the NBA if you encounter an error message when trying to link to a scanned document in this series. We may then correct the link, for the benefit of each of us.<br />
== BPP ==<br />
2011-04-14: All previous black-and-white pdf files have been exchanged with color files. In addition to being in color, the new files will have exactly the same size as the original documents when printed out in 100 per cent size (in contrast to earlier, when they were tiny). The new files take up about ten times more space on our server than the earlier ones, which makes it take noticeably longer to upload them. The possibility exists that, in time, we may exchange the color files for black-and-white files. We would appreciate any comments about pros and cons with regard to using the new files.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=61NBA Archon News2011-04-14T14:19:51Z<p>Aaserud: </p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned document is indicated by a green arrow to the right of the item specification, which can be clicked on for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.<br />
== BPC ==<br />
2011-01-30: Most of the letters in the "Correspondence" series in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=12 Bohr Private Correspondence] have been scanned and made available to researchers having a user ID and password. For technical reasons, the documents are not yet accessible by means of the common green arrow to the right of the item specification. Instead, there is a "Link" beside the "Document" field for each item. This is also the case for the "Occasions/Topics" series, but this is just a preparatory measure, and these links does not yet work. Since not all documents even in the "Correspondence" series have been scanned, and since the naming of the documents are yet to be checked, please contact the NBA if you encounter an error message when trying to link to a scanned document in this series. We may then correct the link, for the benefit of each of us.<br />
== BPP ==<br />
2011-04-14: All previous black-and-white pdf files have been exchanged with color files. In addition to being in color, the new files will have exactly the same size as the original documents when printed out in 100 per cent size (in contrast to earlier, when they were tiny). The new files take up about ten times more space on our server than the earlier ones, which makes it take noticeably longer to upload them. We would appreciate any comments about pros and cons with regard to using the new files.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=60NBA Archon News2011-01-30T13:31:52Z<p>Aaserud: /* BPC */</p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned document is indicated by a green arrow to the right of the item specification, which can be clicked on for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.<br />
== BPC ==<br />
2011-01-30: Most of the letters in the "Correspondence" series in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=12 Bohr Private Correspondence] have been scanned and made available to researchers having a user ID and password. For technical reasons, the documents are not yet accessible by means of the common green arrow to the right of the item specification. Instead, there is a "Link" beside the "Document" field for each item. This is also the case for the "Occasions/Topics" series, but this is just a preparatory measure, and these links does not yet work. Since not all documents even in the "Correspondence" series have been scanned, and since the naming of the documents are yet to be checked, please contact the NBA if you encounter an error message when trying to link to a scanned document in this series. We may then correct the link, for the benefit of each of us.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=59NBA Archon News2011-01-30T13:15:37Z<p>Aaserud: /* BPC */</p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned document is indicated by a green arrow to the right of the item specification, which can be clicked on for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.<br />
== BPC ==<br />
2011-01-30: Most of the letters in the "Correspondence" series in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=12 Bohr Private Correspondence] have been scanned and made available to researchers having a user ID and password. For technical reasons, the documents are not yet accessible by means of the common green arrow to the right of the item specification. Instead, there is a "Link" beside the "Document" field for each item. Since not all documents have been scanned, and since the naming of the documents are yet to be checked, please contact the NBA if you encounter an error message when trying to link to a scanned document. We may then correct the link, for the benefit of each of us.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=58NBA Archon News2011-01-30T13:14:44Z<p>Aaserud: /* BSC-Supp */</p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned document is indicated by a green arrow to the right of the item specification, which can be clicked on for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.<br />
== BPC ==<br />
2011-01-30: Most of the letters in the "Correspondence" series in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Bohr Private Correspondence] have been scanned and made available to researchers having a user ID and password. For technical reasons, the documents are not yet accessible by means of the common green arrow to the right of the item specification. Instead, there is a "Link" beside the "Document" field for each item. Since not all documents have been scanned, and since the naming of the documents are yet to be checked, please contact the NBA if you encounter an error message when trying to link to a scanned document. We may then correct the link, for the benefit of each of us.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=57NBA Archon News2011-01-05T20:15:46Z<p>Aaserud: /* BSC-Supp */</p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned document is indicated by a green arrow to the right of the item specification, which can be clicked on for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=56NBA Archon News2011-01-05T20:14:52Z<p>Aaserud: /* BSC-Supp */</p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. As usual, a scanned is indicated by a green arrow to the right of the item specification, which can be clicked for the document to be seen (if prior permission has been obtained from the NBA). The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=55NBA Archon News2011-01-05T20:11:13Z<p>Aaserud: /* BSC-Supp */</p>
<hr />
<div>== BSC-Supp ==<br />
2011-01-06: We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. The scans are entered largely, but not entirely, in alphabetical order. A final proof-reading of the metadata will take place only after all the documents have been scanned and entered into Archon.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_News&diff=54NBA Archon News2011-01-05T17:27:20Z<p>Aaserud: Created page with "== BSC-Supp == We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. F…"</p>
<hr />
<div>== BSC-Supp ==<br />
We have just started scanning documents in the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=7 Supplement to the Bohr Scientific Correspondence]. For the benefit of researchers pdf documents are made available in Archon as soon as they have been scanned. A final proof-reading of the</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=53NBA Archon FAQ2010-05-17T12:28:56Z<p>Aaserud: /* Information about collections */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' Do I need to log in to obtain information about collections?<br />
<br />
'''A.''' No, there is no need to log in. Information about our collections are open to all users of the internet.<br />
<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' Are there detailed Finding Aids to individual collections?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA for staff use only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids, which had already been created in one or another electronic form, were adapted to allow their import into NBA Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- can now be seen on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to NBA Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form we expect the information to be of great use to researchers.<br />
<br />
<br />
'''Q.''' What Finding Aids will be added in the future?<br />
<br />
'''A.''' This depends on whether we can obtain funding for the work and what users will be asking for. To the extent that existing resources allow, we will continue to add Finding Aids prepared for staff use on paper only.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who has access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which should be filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to add it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=52NBA Archon FAQ2010-05-17T12:27:48Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' Do I need to log in to obtain information about collections?<br />
<br />
'''A.''' No, there is no need to log in. Information about our collections are open to all users of the internet.<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' Are there detailed Finding Aids to individual collections?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA for staff use only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids, which had already been created in one or another electronic form, were adapted to allow their import into NBA Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- can now be seen on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to NBA Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form we expect the information to be of great use to researchers.<br />
<br />
<br />
'''Q.''' What Finding Aids will be added in the future?<br />
<br />
'''A.''' This depends on whether we can obtain funding for the work and what users will be asking for. To the extent that existing resources allow, we will continue to add Finding Aids prepared for staff use on paper only.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who has access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which should be filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to add it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=51NBA Archon FAQ2010-03-27T00:30:10Z<p>Aaserud: /* Information about collections */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' Are there detailed Finding Aids to individual collections?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA for staff use only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids, which had already been created in one or another electronic form, were manipulated to allow their import into NBA Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- can now be seen on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to NBA Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form we expect the information to be of great use to researchers.<br />
<br />
<br />
'''Q.''' What Finding Aids will be added in the future?<br />
<br />
'''A.''' This depends on whether we can obtain funding for the work and what users will be asking for. To the extent that existing resources allow, we will continue to add Finding Aids prepared for staff use on paper only.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which should be filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to add it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=50NBA Archon FAQ2010-03-25T22:38:59Z<p>Aaserud: /* The Search Option */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA for staff use only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids, which had already been created in one or another electronic form, were manipulated to allow their import into NBA Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- can now be seen on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to NBA Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form we expect the information to be of great use to researchers.<br />
<br />
<br />
'''Q.''' What Finding Aids will be included in the future?<br />
<br />
'''A.''' This depends on whether we can obtain funding for the work and what users will be asking for. To the extent that existing resources allow, we will continue to add Finding Aids prepared for staff use on paper only.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which should be filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to add it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=49NBA Archon FAQ2010-03-25T22:36:49Z<p>Aaserud: /* Archival documents in collections */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA for staff use only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids, which had already been created in one or another electronic form, were manipulated to allow their import into NBA Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- can now be seen on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to NBA Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form we expect the information to be of great use to researchers.<br />
<br />
<br />
'''Q.''' What Finding Aids will be included in the future?<br />
<br />
'''A.''' This depends on whether we can obtain funding for the work and what users will be asking for. To the extent that existing resources allow, we will continue to add Finding Aids prepared for staff use on paper only.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which should be filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=48NBA Archon FAQ2010-03-25T22:35:25Z<p>Aaserud: /* Information about collections */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA for staff use only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids, which had already been created in one or another electronic form, were manipulated to allow their import into NBA Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- can now be seen on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to NBA Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form we expect the information to be of great use to researchers.<br />
<br />
<br />
'''Q.''' What Finding Aids will be included in the future?<br />
<br />
'''A.''' This depends on whether we can obtain funding for the work and what users will be asking for. To the extent that existing resources allow, we will continue to add Finding Aids prepared for staff use on paper only.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=47NBA Archon FAQ2010-03-25T22:34:51Z<p>Aaserud: /* Information about collections */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA for staff use only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids, which had already been created in one or another electronic form, were manipulated to allow their import into NBA Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- can now be seen on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to NBA Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form we expect the information to be of great use to researchers.<br />
<br />
<br />
'''Q.''' What Finding Aids will be included in the future?<br />
<br />
'''A.''' This depends on whether we can obtain funding for the work and what users will be asking for. To the extent that existing resources allow, we will continue to add to Archon Finding Aids prepared for staff use on paper only.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=46NBA Archon FAQ2010-03-25T22:32:02Z<p>Aaserud: /* Information */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA for staff use only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids, which had already been created in one or another electronic form, were manipulated to allow their import into NBA Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- can now be seen on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to NBA Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form we expect the information to be of great use to researchers.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' This depends on whether we can obtain funding for the work and what users will be asking for. To the extent that existing resources allow, we will continue to add to Archon existing Finding Aids not created in any electronic form.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=45NBA Archon FAQ2010-03-25T22:19:51Z<p>Aaserud: /* Information about collections */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=44NBA Archon FAQ2010-03-25T16:24:19Z<p>Aaserud: /* Finding around in NBA Archon */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=43NBA Archon FAQ2010-03-25T16:23:48Z<p>Aaserud: /* Actual archival documents available in NBA Archon */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents ''in'' collections ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=42NBA Archon FAQ2010-03-25T16:22:29Z<p>Aaserud: /* Information in NBA Archon about collections */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Actual archival documents available in NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=41NBA Archon FAQ2010-03-25T16:20:15Z<p>Aaserud: /* Information about collections included in NBA Archon */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information in NBA Archon ''about'' collections ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Actual archival documents available in NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=40NBA Archon FAQ2010-03-25T16:18:14Z<p>Aaserud: /* Archon */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have furthermore proved willing to help us streamline the software for the specific needs of the NBA.<br />
<br />
== Information ''about'' collections included in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Actual archival documents available in NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=39NBA Archon FAQ2010-03-25T11:35:04Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have since kindly helped us to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information ''about'' collections included in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Actual archival documents available in NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=38NBA Archon FAQ2010-03-25T11:34:15Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have since kindly helped us to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information ''about'' collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Actual archival documents available in NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=37NBA Archon FAQ2010-03-24T16:13:04Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will first try to answer them by writing to you directly. If the question is deemed of general interest or is also asked by other users, we will add your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' [http://www.archon.org/Archon Archon] is a software developed at the University of Illinois to handle and make available information regarding archival material.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. The originators of Archon have since kindly helped us to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed in various formats at the NBA to be used by our staff only. As part of a pilot digitization project supported by a grant from the proceeds of the Danish National Lottery administered by the Danish Ministry of Science, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, already in its present form the information will be of great use to researchers. We will be grateful for suggestions for improvement and to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which Finding Aids will be developed in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what the users of the collections will be asking for. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas ''information about our collections'' is pen on all levels, only ''bona fide'' scholars with well-defined historical projects can access the ''archival material itself''. Such access may be obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both to keep it safe and to make the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of deterioration than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that our limited resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and a supplement to the Bohr Scientific Correspondence have highest priority. In addition, we seek to satisfy researchers' requests to digitize specific documents and make them available through Archon.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files. Low-resolution pdf versions -- most often in black-and-white to render the best readability -- made from these files are then made available in Archon. Sound and film have likewise been digitized in high resolution and made available in Archon in lower quality. In all cases, the high-resolution files are maintained on hard-disk in a safe place.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. In the future we intend to replace the alphabet with the full list of collections, so that all information about archival material can be retrieved within Archon itself.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the Finding Aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be found in the main information of the relevant collection. However, the creators constitute an independent database and can as such also be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may at present be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=36NBA Archon FAQ2010-03-22T20:22:00Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an email at [mailto:nba@nbi.dk nba@nbi.dk]. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is also asked by other users, by adding your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed at the University of Illinois specifically to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators of Archon to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list too within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed at the NBA in a variety of formats to be used by our staff only. As part of a pilot digitization project supported by a grant from the Danish National Lottery, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what special requests we get from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail. The researcher will receive notice as soon as access is granted.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. The resulting files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the full list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=35NBA Archon FAQ2010-03-22T14:05:27Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send us an [mailto:nba@nbi.dk email]. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is also asked by other users, by adding your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed at the University of Illinois specifically to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators of Archon to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list too within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed at the NBA in a variety of formats to be used by our staff only. As part of a pilot digitization project supported by a grant from the Danish National Lottery, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what special requests we get from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail. The researcher will receive notice as soon as access is granted.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. The resulting files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the full list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=34NBA Archon FAQ2010-03-22T07:01:25Z<p>Aaserud: /* The Search Option */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is also asked by other users, by adding your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed at the University of Illinois specifically to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators of Archon to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list too within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed at the NBA in a variety of formats to be used by our staff only. As part of a pilot digitization project supported by a grant from the Danish National Lottery, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what special requests we get from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail. The researcher will receive notice as soon as access is granted.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. The resulting files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the full list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important feature and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=33NBA Archon FAQ2010-03-21T11:14:40Z<p>Aaserud: /* Information about collections contained in NBA Archon */</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is also asked by other users, by adding your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed at the University of Illinois specifically to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators of Archon to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include this list too within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed at the NBA in a variety of formats to be used by our staff only. As part of a pilot digitization project supported by a grant from the Danish National Lottery, Finding Aids already in some electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what special requests we get from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail. The researcher will receive notice as soon as access is granted.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. The resulting files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the full list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important facility and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=32NBA Archon FAQ2010-03-21T11:07:40Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon were perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is also asked by other users, by adding your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed at the University of Illinois specifically to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators of Archon to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include also this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed at the NBA in a variety of formats to be used by our staff only. As part of a pilot digitization project supported by a grant from the Danish National Lottery, Finding Aids originally in electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what special requests we get from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail. The researcher will receive notice as soon as access is granted.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. The resulting files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the full list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important facility and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=Main_Page&diff=31Main Page2010-03-21T11:01:53Z<p>Aaserud: </p>
<hr />
<div>This is a wiki for the Niels Bohr Archive.<br />
<br />
* [http://nba.nbi.dk/ Niels Bohr Archive, Main Page]<br />
* [[NBA Archon FAQ]]</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=Archon_FAQ&diff=30Archon FAQ2010-03-21T11:00:53Z<p>Aaserud: moved Archon FAQ to NBA Archon FAQ</p>
<hr />
<div>#REDIRECT [[NBA Archon FAQ]]</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=29NBA Archon FAQ2010-03-21T11:00:53Z<p>Aaserud: moved Archon FAQ to NBA Archon FAQ</p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon are perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is also asked by other users, by adding your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed at the University of Illinois specifically to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators of Archon to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include also this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed at the NBA in a variety of formats to be used by our staff only. As part of a pilot digitization project supported by a grant from the Danish National Lottery, Finding Aids originally in electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what special requests we get from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail. The researcher will receive notice as soon as access is granted.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. The resulting files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the full list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important facility and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=28NBA Archon FAQ2010-03-21T10:44:16Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How was the page started?<br />
<br />
'''A.''' The page at first consisted of answers to questions that users of NBA Archon are perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users actually ask. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is also asked by other users, by adding your question and its answer to this page.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed at the University of Illinois specifically to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why did NBA choose Archon?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators of Archon to streamline the software for the specific needs of the NBA. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' What has happened to information about archival collections previously available at the NBA website?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to include also this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids were developed at the NBA in a variety of formats to be used by our staff only. As part of a pilot digitization project supported by a grant from the Danish National Lottery, Finding Aids originally in electronic form were manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exists on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and what special requests we get from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail. The researcher will receive notice as soon as access is granted.<br />
<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were in greater danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for digitizing paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. The resulting files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertain to finding around in Archon without the special search option, which is described in the following section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the full list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no self-evident reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of finding collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for information in the database.<br />
<br />
<br />
'''Q.''' Are all fields searchable?<br />
<br />
'''A.''' Practically all text fields are searchable. A notable exception is the <nowiki>'date'</nowiki> field, with the result that documents can neither be searched nor sorted by date. We consider this an important facility and hope to be able to include it in the future.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=27NBA Archon FAQ2010-03-20T14:28:51Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive] ("NBA Archon").'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How did the page originate?<br />
<br />
'''A.''' The page first consisted of answers to questions that users of NBA are perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users are actually asking. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is asked by several users, to incorporate your question and the answer into this page. Only in this way will the page become a genuine FAQ.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed specifically at the University of Illinois to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why was Archon chosen?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators to streamline the software for the specific needs of the Niels Bohr Archive. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' How has information about archival collections already previously available at the NBA website been handled?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to establish this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids have been developed at the NBA in a variety of formats for staff purposes. As part of a pilot digitization project supported by means from the Danish National Lottery, Finding Aids originally in electronic form have been manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exist on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, it there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and special requests from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were more in danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. These files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertains to finding around in Archon without the special search option, which is described in the followign section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no obvious reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of searching for collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=26NBA Archon FAQ2010-03-20T14:26:41Z<p>Aaserud: </p>
<hr />
<div>'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive ("NBA Archon")].'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How did the page originate?<br />
<br />
'''A.''' The page first consisted of answers to questions that users of NBA are perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users are actually asking. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is asked by several users, to incorporate your question and the answer into this page. Only in this way will the page become a genuine FAQ.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed specifically at the University of Illinois to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why was Archon chosen?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators to streamline the software for the specific needs of the Niels Bohr Archive. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' How has information about archival collections already previously available at the NBA website been handled?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to establish this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids have been developed at the NBA in a variety of formats for staff purposes. As part of a pilot digitization project supported by means from the Danish National Lottery, Finding Aids originally in electronic form have been manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exist on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, it there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and special requests from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were more in danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=23 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. These files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertains to finding around in Archon without the special search option, which is described in the followign section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no obvious reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of searching for collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=25NBA Archon FAQ2010-03-20T14:23:02Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive ("NBA Archon")].'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How did the page originate?<br />
<br />
'''A.''' The page first consisted of answers to questions that users of NBA are perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users are actually asking. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is asked by several users, to incorporate your question and the answer into this page. Only in this way will the page become a genuine FAQ.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed specifically at the University of Illinois to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why was Archon chosen?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators to streamline the software for the specific needs of the Niels Bohr Archive. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information about collections contained in NBA Archon ==<br />
<br />
'''Q.''' How has information about archival collections already previously available at the NBA website been handled?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to establish this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections now available in NBA Archon?<br />
<br />
'''A.''' Over the last several years detailed Finding Aids have been developed at the NBA in a variety of formats for staff purposes. As part of a pilot digitization project supported by means from the Danish National Lottery, Finding Aids originally in electronic form have been manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exist on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, it there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
<br />
'''Q.''' Which collections will be provided with Finding Aids in the future?<br />
<br />
'''A.''' The answer to this question depends on two things: whether we can obtain funding for the work and special requests from users of the collections. To the extent that existing resources allow, we will add to Archon the remaining Finding Aids that were created previously for internal use.<br />
<br />
== Archival documents available ''via'' NBA Archon ==<br />
<br />
'''Q.''' Which archival documents can now be seen in Archon?<br />
<br />
'''A.''' The major part of the already mentioned pilot project consisted of digitizing original archival material, both for safety purposes and for making the material available to researchers directly through Archon. Since tape recordings and films were more in danger of destruction than paper, the [http://archon.nbi.dk/index.php?p=collections/classifications&id=10 Niels Bohr Film Collection], the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=21 Niels Bohr Sound Recordings of Lectures and Interviews] and [http://archon.nbi.dk/index.php?p=collections/controlcard&id=22 Niels Bohr on Danish Radio] were chosen for digitization under the pilot project. In addition, the relatively small collection of the [http://archon.nbi.dk/index.php?p=collections/controlcard&id=3 Niels Bohr Political Papers], which has proved of special interest to historians, was chosen as a test case for paper collections. The archival content of all these collections is now available in Archon.<br />
<br />
<br />
'''Q.''' Which documents will be added in the future?<br />
<br />
'''A.''' Since digitization is a work-intensive process, relatively substantial economic support is required and priorities must be made carefully. For the time being, the NBA has no special support for the purpose, and digitization can be conducted only to the extent that existing resources allow. Since our most used document collection, the Bohr Scientific Correspondence, is available on microfilm in several repositories around the world, we have deemed that the Bohr Private Correspondence and the supplement to the Bohr Scientific Correspondence have highest priority. In addition, to the extent that we can manage, we digitize documents and make them available ''via'' Archon on the request of researchers.<br />
<br />
<br />
'''Q.''' Who have access to the archival documents in NBA Archon?<br />
<br />
'''A.''' Whereas information about our collections is entirely open on all levels, only ''bona fide'' scholars with well-defined historical projects can access the archival material itself. Such access is obtained upon approval of an [http://nbafiles.nbi.dk/open/app-webaccess.pdf application form], which is filled out and returned to the NBA by regular mail.<br />
<br />
<br />
'''Q.''' How are the documents digitized?<br />
<br />
'''A.''' Paper documents are first scanned as high-quality tiff-files, which are kept on harddisk in a safe place. These files are modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is these pdf files that are made available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.<br />
<br />
== Finding around in NBA Archon ==<br />
<br />
The following questions pertains to finding around in Archon without the special search option, which is described in the followign section.<br />
<br />
<br />
'''Q.''' How do I find a particular collection in NBA Archon?<br />
<br />
'''A.''' For the time being, the easiest way is to link from the [http://www.nba.nbi.dk/coll.html list of collections], which is presently placed outside Archon. Alternatively, one can choose the "Collections" option within Archon itself. This provides an alphabet, in which you can click on any of the letters, thus seeing in each case the names of which collections start with this particular letter. This is inconvenient, as the name of a collection may not be self-evident. One of our future projects is to replace the alphabet with the list of collections that is now outside Archon.<br />
<br />
<br />
'''Q.''' How do I find a particular archival document in NBA Archon?<br />
<br />
'''A.''' An archival document can best be found either by means of the search function (see below) or in the finding aid of the collection in which the document is expected to be. The Digital Content option should ''not'' be used, as the names of the documents supplied with this option have no obvious reference to the documents themselves and as the number of digitized documents are simply too many. The use of the Digital Content option will be omitted in future versions of NBA Archon.<br />
<br />
<br />
'''Q.''' Are the collections indexed?<br />
<br />
'''A.''' All collections are indexed, but only on the collection level. Therefore, the functionality of the Subjects option is limited, and in most cases it may be more useful to employ the search option (see below) instead.<br />
<br />
<br />
'''Q.''' How can I learn about the creator of one or more collections?<br />
<br />
'''A.''' A brief biography of a creator can always be seen in the main information of the relevant collection. The creators are also listed separately, and can be accessed by means of the Creators option in Archon. Here again one only obtains an alphabet and is compelled to guess the first letter of the name of a given creator. In future versions of NBA Archon, we expect to replace the alphabet with a full list of the creators.<br />
<br />
<br />
'''Q.''' Are the collections organized by types (e.g., paper, sound, etc)?<br />
<br />
'''A.''' Yes, they are, and this may be the most convenient way of searching for collections within Archon itself. Browsing by Record Group gives access to all collections according to a predefined system of categories.<br />
<br />
== The Search Option ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=24NBA Archon FAQ2010-03-20T11:42:34Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive ("NBA Archon")].'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How did the page originate?<br />
<br />
'''A.''' The page first consisted of answers to questions that users of NBA are perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users are actually asking. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is asked by several users, to incorporate your question and the answer into this page. Only in this way will the page become a genuine FAQ.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed specifically at the University of Illinois to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why was Archon chosen?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators to streamline the software for the specific needs of the Niels Bohr Archive. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information contained in NBA Archon ==<br />
<br />
'''Q.''' How has information about archival collections already previously available at the NBA website been handled?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to establish this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections available in Archon?<br />
<br />
'''A.''' Over the last several years Finding Aids have been developed at the NBA in a variety of formats for staff purposes. As part of a pilot digitization project supported by means from the Danish National Lottery, Finding Aids originally in electronic form have been manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exist on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the [http://archon.nbi.dk/?p=collections/controlcard&id=12 Bohr Private Correspondence] and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, it there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
== Searching ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk in a safe place. These files have been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=23NBA Archon FAQ2010-03-20T11:37:25Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive ("NBA Archon")].'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How did the page originate?<br />
<br />
'''A.''' The page first consisted of answers to questions that users of NBA are perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users are actually asking. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest or is asked by several users, to incorporate your question and the answer into this page. Only in this way will the page become a genuine FAQ.<br />
<br />
== Archon ==<br />
<br />
'''Q.''' What is Archon?<br />
<br />
'''A.''' Archon is a software developed specifically at the University of Illinois to handle and make available information about archival material. Click [http://www.archon.org/ here] for documentation.<br />
<br />
<br />
'''Q.''' Why was Archon chosen?<br />
<br />
'''A.''' Archon is an open source software recommended to us by trusted colleagues in the international scientific archives community. We are presently working with the originators to streamline the software for the specific needs of the Niels Bohr Archive. Comments on its functionality and suggestions for its improvement are encouraged.<br />
<br />
== Information contained in NBA Archon ==<br />
<br />
'''Q.''' How has information about archival collections already previously available at the NBA website been handled?<br />
<br />
'''A.''' Information about our archival material was previously available on our website only at the collection level. All this information has been moved to Archon. As a temporary measure the original [http://www.nba.nbi.dk/coll.html list of collections] has been retained outside Archon, in each case with links to the collection information inside Archon. One of our future projects is to establish this list within Archon itself.<br />
<br />
<br />
'''Q.''' To what extent are Finding Aids to individual collections available in Archon?<br />
<br />
'''A.''' Over the last several years Finding Aids have been developed at the NBA in a variety of formats for staff purposes. As part of a pilot digitization project supported by means from the Danish National Lottery, Finding Aids originally in electronic form have been manipulated so as to make them compatible with the format of Archon. As a result, information about some of our most important collections -- such as the [http://archon.nbi.dk/?p=collections/controlcard&id=1 Bohr Scientific Correspondence] (which exist on microfilm), a substantial [http://archon.nbi.dk/?p=collections/controlcard&id=7 supplement] to this collection, the Bohr Private Correspondence and the [http://archon.nbi.dk/?p=collections/controlcard&id=2 George Hevesy Scientific Correspondence] -- is now available in Archon on the document level. Since this information was originally made for internal use and since errors may furthermore have been introduced in the transfer to Archon, a substantial proof-reading effort remains. Nevertheless, it there can be no doubt that already in its present form the information will be of great use to researchers. We will be grateful to learn about whatever errors researchers may find.<br />
<br />
== Searching ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk in a safe place. These files have been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=22NBA Archon FAQ2010-03-20T10:18:30Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive].'''<br />
<br />
<br />
== This Page ==<br />
<br />
'''Q.''' How did the page originate?<br />
<br />
'''A.''' The page first consisted of answers to questions that users of NBA are perceived as most likely to ask.<br />
<br />
<br />
'''Q.''' How will the page develop?<br />
<br />
'''A.''' The goal of the page is to answer questions that users are actually asking. Please send your questions to nba@nbi.dk. We will then try to answer them either by answering you directly or, if the question is deemed of sufficient general interest, to incorporate your question and the answer in this page.<br />
<br />
== Searching ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk in a safe place. These files have been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=21NBA Archon FAQ2010-03-18T14:47:32Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive].'''<br />
<br />
<br />
== Searching ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk in a safe place. These files have been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=20NBA Archon FAQ2010-03-18T14:45:37Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive].'''<br />
<br />
<br />
== Searching ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter a single term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk for security purposes. These files have then been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=19NBA Archon FAQ2010-03-18T14:41:12Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive].'''<br />
<br />
<br />
== Searching ==<br />
<br />
The following questions and answers refer to use of Archon's specific search function (on the top left of every page), which allows the user to search for metadata in the database.<br />
<br />
<br />
'''Q.''' What is searched for when I enter one term?<br />
<br />
'''A.''' The search engine looks for terms containing or consisting of the combination of letters submitted.<br />
<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing all letter combinations you submit.<br />
<br />
<br />
'''Q.''' How do I search for an exact phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk for security purposes. These files have then been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=18NBA Archon FAQ2010-03-17T16:13:56Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive].'''<br />
<br />
<br />
== Searching ==<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing every term you submit.<br />
<br />
<br />
'''Q.''' How do I search for a phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk for security purposes. These files have then been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=17NBA Archon FAQ2010-03-17T16:13:16Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive].'''<br />
<br />
<br />
== Searching ==<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
'''A.''' The search engine looks for records containing every term you submit.<br />
<br />
'''Q.''' How do I search for a phrase containing more than one term?<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk for security purposes. These files have then been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=16NBA Archon FAQ2010-03-17T16:12:06Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive].'''<br />
<br />
<br />
== Searching ==<br />
<br />
'''Q.''' What is searched for when I enter more than one term?<br />
<br />
'''A.''' The search engine looks for records containing every term you submit.<br />
<br />
'''Q.''' How do I search for a phrase containing more than one term?<br />
<br />
'''A.''' Enclose the phrase in quotation marks.<br />
<br />
'''Q.''' How do I search for a result ''not'' containing a specific term or phrase?<br />
<br />
'''A.''' Use a minus sign before it (e.g. <nowiki>'Bohr -Niels'</nowiki> finds all Bohrs except Niels Bohr (assuming that the first name is explicitly provided).<br />
<br />
'''Q.''' Can I otherwise limit my search?<br />
<br />
'''A.''' You can limit your searches to specific collections, subjects, creators or classifications.<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk for security purposes. These files have then been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserudhttps://wiki.nbi.ku.dk/w/bohrarchive/index.php?title=NBA_Archon_FAQ&diff=15NBA Archon FAQ2010-03-17T15:18:09Z<p>Aaserud: </p>
<hr />
<div>'''* * * Please note: This page is under development! * * *'''<br />
<br />
<br />
<br />
<br />
'''These are frequently asked questions about [http://archon.nbi.dk Archon at the Niels Bohr Archive].'''<br />
<br />
<br />
== Digitized documents ==<br />
<br />
<br />
<br />
'''Q.''' How are documents digitized?<br />
<br />
'''A.''' Paper documents have first been scanned as high-quality Tiff-files, which are kept on harddisk for security purposes. These files have then been modified to low-resolution pdf files, most often in black-and-white, to render the best possible readability. Only when absolutely necessary have pdf files been rendered in gray-scale or color. It is the pdf files which are available in Archon. Sound and film have likewise been digitized to harddisk in high resolution and are available in Archon in lower quality.</div>Aaserud